Program Associate, Southeast

Organization: Energy Foundation
Date Posted: July 11, 2019
City: Raleigh
Location: North Carolina
Country: United States
Type of Position: Full-Time
Education Requirement: Highschool / GED
Experience Requirement: 2-3 years

View application here


Energy Foundation’s nonprofit mission is to serve the public interest by building a strong clean energy economy. Pragmatic and nonpartisan, the foundation supports education and analysis to promote policy solutions that build markets for clean energy technology. Advancing renewable energy, energy efficiency, clean transportation and other solutions can open doors to greater innovation and productivity—growing the economy with dramatically less pollution.

A partnership of leading foundations launched Energy Foundation in 1991 and Energy Foundation China in 1999. In the U.S., we advance energy efficiency and renewable energy in the power, transportation, and buildings sectors. The Policy and Public Engagement programs focus on strategy development, policy innovation, and campaign design, while the Strategic Communications Program develops capacities and strategies in the regions and nationally. The States and Regions Team is a cross-disciplinary team of policy, communications, and campaign experts dedicated to advancing strong state and regional climate and clean energy policies.

For more than 25 years we have supported grantees to help educate policymakers and the general public about the health and economic benefits of a clean energy economy. Grantees include business, health, labor, environmental, faith, equity, free-market, and consumer groups, as well as policy experts, military organizations, think tanks, and universities.

Energy Foundation’s founding office is in San Francisco, CA, with additional offices in Raleigh, NC; Chicago, IL; Washington, DC; and Las Vegas, NV.


Energy Foundation is looking for a dynamic self-starter to join our Southeast Regional Team as a Program Associate (PA). The Program Associate will support our Southeast regional team—including the Policy and Campaigns Program Directors (PDs)—to plan and manage projects and budgets, make and administer grants, and work with advocates and other partners to execute strategies and projects. Much of the PA’s time is focused on budget management and administration of grants and contracts. Other key duties include managing projects within and outside the team, developing and implementing systems and processes to facilitate internal and external collaboration, providing administrative support to the team (scheduling, drafting communications, etc.), and planning and supporting meetings, conferences, and other events.

The PA will work with:

  • the PD for Southeast Campaigns, the PD for Policy, the Regional Communications Director, and other regional PA/Senior Program Associate(s).
  • cross-programmatic Energy Foundation teams, including those based at Energy Foundation’s national office and other Energy Foundation regional teams.
  • grantees, funders, and other partners outside Energy Foundation.

Energy Foundation actively seeks to expand diversity, equity, and inclusion within our organization and through our work. We encourage people of color and candidates with diverse backgrounds, experiences, and perspectives to apply.


The PA reports to the Program Director, Southeast Campaigns.



  • Track and execute all steps in the grantmaking process, including:
    • serving as the primary contact for grantees and consultants,
    • gathering feedback and working with all parties to craft and finalize proposals and scopes of work,
    • reviewing financials and conducting initial due diligence, and
    • keeping the regional team informed of progress and flagging questions that arise in a timely fashion.
  • Prepare agendas and schedule meetings, and conduct relevant research to ensure effective conversations.
  • Prepare regional team and grantees/consultants in advance of meetings to help deliver effective conversations, including circulating materials, flagging relevant questions, coordinating on meeting agendas, and setting clear expectations for meeting outcomes.
  • Assist PDs in conducting research and due diligence on proposals or prospective grantees. Directly engage with grantees and consultants to seek additional information as needed.
  • Write proposal summaries and assessments and process grants/contracts through Energy Foundation’s internal systems in a timely and responsive manner.
  • Work collaboratively with other PAs and PDs to create and manage program budgets and reconcile budget to actuals for cross-programmatic grants.

Internal Support and Coordination

  • Maintain the Southeast regional budget, ensuring that it is current at all times and quickly identifying and resolving any discrepancies.
  • Serve as a liaison to other Energy Foundation programmatic teams to ensure that the Southeast regional team is fully integrated with national programs.
  • Foster effective coordination and integration within the Southeast regional office, including implementing tools and systems to support collaboration and information-sharing (e.g. Asana, Evernote), organizing and running regular team check-ins, etc.
  • Schedule calls and meetings as needed and handle meeting logistics (arrange locations, prep the technology interface, ensure that agendas are circulated in advance, support meeting follow-up, etc.).
  • Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, proposals, and presentations.

External Coordination

  • Facilitate networking and information sharing between grantees/consultants across the region and build connections with national groups/experts, as appropriate.
  • Organize and/or support regional/state-wide meetings and convenings, including developing presentations and agendas.
  • Represent Energy Foundation and the Southeast team at meetings, conferences, and other events as agreed upon with regional program directors.

Build the Team

  • Generate and implement ideas for systems, program, and operational improvement.
  • Embody Energy Foundation’s values of collaboration, service, learning, and responsibility.
  • Recognize that we are stronger when we are diverse and inclusive.
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.
  • With assistance from supervisor and others, formulate own learning and development plan. Identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc.

Program Associate Progression to Senior Program Associate 

Through time, increased efficiency, proficiency, and autonomy in the role, there is a possible promotion to Senior Program Associate, typically around the two-year mark.

  • Two years of experience in a relevant role.
  • Excellent communications skills: written, verbal, and digital.
  • Multitasking: experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment.
  • Demonstrated knowledge and experience in one or more of the following areas: clean energy, transportation, climate or environmental policy; issue advocacy; political or issue campaigns.
  • Understanding of and appreciation for the opportunities and challenges in the Southeastern U.S.
  • Pluses include:
    • Experience working on diversity, equity, and inclusion
    • Program management experience
    • Internet savvy, including digital and social media, online survey tools, etc.
  • Technical skills: intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets. Experience using cloud-based relational database systems, such as Salesforce, preferred.

Other requirements

  • Ability to travel approximately 4–6 times a year for 2–3 business days at a time.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to spend extended hours at the computer.

This position requires low to moderate levels of domestic travel.

Work environment

The Energy Foundation’s Southeast regional office is located in downtown Raleigh, NC. The office environment is a typical open office, with moderate noise levels, a large and a small conference room, shared kitchen facilities, and a collegial atmosphere. On occasion, there are activities or events after work hours.


Energy Foundation provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits and paid time off.

Energy Foundation staff work in service of a clean energy future for all. We are committed to creating a diverse environment and are proud to be an equal opportunity employer.